• Finance Division / Business Office
FAQs
Business Office email: businessoffice@colonial.k12.de.us
“WE” are Your Business Office Team!
Who Does What in the Business Office?
Emily Falcon, Chief Financial Officer
- Kiki Bowen, Specialist
302-323-2738 (x-306) krystin.bowen@colonial.k12.de.us
– Financials (Day to Day Budgets)
– Budget Inquiries
– Grants
– PCard Reconciliations - Lisa Porter, Administrative Secretary
302-323-2729 (x-339) lisa.porter@colonial.k12.de.us
– Certificates of Insurance
– Claims
– Colonial SD Contract Administration
– Copier Management
– Custodians Time Sheets
– DSC Bids Management
– Employee Website Updates
– Fleet Authorized Driver Applications, Block Vehicle & Housed Vehicle Requests
– Heartland/MySchoolBucks.com Administrator
– Incident Reporting
– Surplus Services – Furniture
– W9, State Exemption Certificate & Tax ID Inquiries - Jazmine Lockley, Financial Secretary
302-323-2738 (x-347) jazmine.lockley@colonial.k12.de.us
– District Mail
– Invoice Payments
– Payment Processing
– PCard Reconciliation
– Purchase Orders – Approvals & Dispatch
– Training - Cindy Miller, Financial Secretary
302-323-2738 (x-304) cindy.miller@colonial.k12.de.us
– eSecurity
– Payment Processing for Utilities, Copiers, Tuition, Bus Contractors, Lawyer, Substitute Services (Kelly Services, Delta T), Benefits, and Vendors
– Purchase Orders
– Recoding of Transactions
– Research Vendor Issues
– IV’s – Intergovernmental Vouchers
– Training - Leslie Papanicolas, Financial Secretary
302-323-2738 (x-303) leslie.papanicolas@colonial.k12.de.us
– Activities, Transportation & Trips
– Asset Management
– eMarketplace
– eSecurity
– Purchase Orders – Federal Programs
– IV’s – Postage & Field Trips
– Personal Reimbursements
– Surplus Services – Vehicles
– Travel
– Training - LeeAnne Thomas, Financial Secretary
302-323-2818 (x-346) leeanne.thomas@colonial.k12.de.us
– All Check Deposits
– Cash Receipts
– Payment Processing
– Petty Cash
– Purchase Orders
– Student Accounts
– Training - Jennifer Thornton, Payroll Secretary
302-323-2734 (x-308) jennifer.thornton@colonial.k12.de.us
– Payroll
– Attendance
– Substitute(s) Billing (Kelly Services & Delta-T) - Doug Smythe, Payroll
302-323-2876, (x-353) doug.smythe@colonial.k12.de.us
– Payroll
– Salary Schedules
Important documents and links
- Colonial School District Contract & Procedures
- District & State Mail
- Student Accounts
- Vendor or Supplier Search / Set up
- Travel & Expense Reimbursement Policy
- Employee Expense Voucher Form
- Mileage Log Form & Mileage Chart
- Acccount Codes Quick Reference List
- PCard Purchase Form
- PCard Purchases Over $5,000
- Direct Payment Request Form
- Credit Card (PCard) Purchase Approval Form
- Delaware Marketplace
- Fleet Authorized Driver Designation Applications – Read Important Procedures.
Customized driver applications available for Colonial District, Facilities Division & William Penn. The ICO Contractual or Volunteer Questionnaire must be submitted with the driver application for all contractual, interns, volunteers, temps, or seasonal employees. Other Fleet forms include the Fleet Block Vehicle Request & the Fleet Housed Vehicle Request form. Be sure to read the procedures. - Surplus Services (Furniture, Vehicles)
- W9, State Tax Exemption Certificate, State Tax ID, Certificates of Insurance – Contact Lisa Porter at 323-2729 or email businessoffice@colonial.k12.de.us
