• Finance Division / Business Office
The School Finance Office is responsible for managing and overseeing all financial operations within the school district. This includes budgeting, financial planning, payroll, procurement, and accounting. The office ensures that all funds are allocated and used in compliance with local, state, and federal regulations. Additionally, the School Finance Office works closely with school administrators to provide accurate financial reports, support long-term financial sustainability, and ensure that resources are effectively distributed to meet the educational goals of the district. By maintaining fiscal responsibility and transparency, the Finance Office plays a crucial role in supporting the district’s mission to provide high-quality education to all students.
Business Office email address: businessoffice@colonial.k12.de.us
Principals Corner
Contract Information
Links
- Contracting Information
- Colonial Contract & Amendment Form
- RFP Service Request Form
- Service Contract Form (Licensing Agrmts)
FSF Resources & Forms
Links
- Account Codes Quick Reference List
- Credit Card (PCard) Purchase Approval Form
- Direct Payment Request Form
- PCard Purchase Form
- PCard Purchases Over $10,000
- Purchasing & Purhase Orders (PO)
- PO Approval Form
- Receipts
- Supplier or Vendor Search / Set up
- Travel & Expense Reimbursement Policy
- Employer Expense Voucher Form
- Mileage Log form & Mileage Chart
Travel & Reimbursement
Finance Handbook
Fleet
Links
- Fleet Handbook
- Authorized Driver Designation Applications – Colonial District, Operations & William Penn
- ICO Contractual or Volunteer Questionnaire must be submitted with the driver application for all contractual, interns, volunteers, temps, or seasonal employees.
- Fleet Block Vehicle Request form
- Fleet Housed Vehicle Request form
Fleet References:
- Fleet Policies and Procedures
- Fleet FAQs
- Driver Eligibility
- Driving Violations (The Business Office is notified of violations from the Fleet Office)
MySchoolBucks (Accept e-Payments)
Links
- The Colonial School District Now Offers a Cashless Payment Method
- MySchoolBucks Training Videos
- How to Create a MySchoolBucks (MSB) Profile
- Overview of User Roles
- Admin Tools & Dashboard
- How to create, configure, and preview a store
- How to create a Product
- Uploading Graphics
- Add a Webform to the Product
- Student Groups
- Refunds
- Payment Reports
- Invoicing – Creating Fees, Invoice Templates, Invoice
Payroll
Other Resources
Who Does What in the Business Office?
Emily Falcon
Chief Operating & Financial Officer
Payroll
- Jennifer Thornton, Payroll Mgr
- Doug Smythe, Payroll Specialist
- Aunye Kelley, PHRST Secretary
- payroll@colonial.k12.de.us
- 302-400-7833
Kiki Bowen
Specialist
- 302-323-2818 or
Zoom# 302-400-7813 - krystin.bowen@colonial.k12.de.us
– Financials (Day to Day Financial Management for District)
– Budget Inquiries
– Cash Receipts
Leslie Papanicolas
Grant Specialist
- 302-323-2738 (x-303) or
Zoom# 302-400-7787 - leslie.papanicolas@colonial.k12.de.us
– Liaison between Grant Mangers and DOE
– Grant budgets
– Indirect Costs
Lisa Porter
Administrative Secretary
- 302-323-2729 (x-339) or
Zoom# 302-400-7977 - lisa.porter@colonial.k12.de.us
– Colonial Contract Administration – DSC Bids Management
– Custodians Attendance
– Employee Website Updates
– Fleet Services
– MySchoolBucks.com
Janelle Davis
Financial Secretary
- 302-323-2738, press 3 (x-347) or Zoom# 302-400-7451
- janelle.davis@colonial.k12.de.us
– PCard Coordination & Verifying
– Petty Cash
– Assets
– Travel Arrangements
– Registration
– Deposits
Cindy Miller
Financial Secretary
- 302-323-2738, press 1 (x-304) or
Zoom# 302-400-7614 - cindy.miller@colonial.k12.de.us
– ERP Security
– Quarterly Reconciliation (Vouchers)
– Process Payments form Purchase Orders
– Utility Payments
– Research Vendor Issues
LeeAnne Thomas
Financial Secretary
- 302-323-2738, press 4 (x-346) or Zoom# 302-501-7982
- leeanne.thomas@colonial.k12.de.us
– Transportation Billing
– Internal Accountant Approval for Payments
– Quarterly Reconciliation for PO’s
– PO Approval & Dispatch
– IV’s
– Pcard Voucher Coding
– eMarketplace Contact
Michele White
Financial Secretary
- 302-323-2738, press 2 (x-346) or Zoom# 302-501-6002
- michele.white@colonial.k12.de.us
– Employee Reimbursements
– Transportation Payments
– Technology Payments
– Student Accounts
– Unique Alternatives