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Use of Colonial Facilities

Registration Process

Before you can reserve a facility, you must register your organization.

To register:

  • Go to Facility Use Calendar.
  • In the upper right corner, click on “Log in to Request Facility Use.”
  • Click to Create an Account.
  • Read and agree to abide by terms and conditions.
  • Fill out contact information including name, email address, phone number, address and a password. All passwords must contain at least six characters and can be made up of any combination of letter, numbers, and/or symbols. Passwords are not required to include any capital letters and are not case sensitive.
  • Click Save & Next.
  • Provide organization information including name, address and type of organization.
    Click Save & Next.
    Submit Request.

Requests will go to CSD administration for approval. You will receive an email confirmation once your request has been approved.

 

How to Submit a Rental Request

Once your organization has been approved, you may submit a rental request. These requests must be made at least 10 days prior to the event. A $40 non refundable application fee applies to your rental application.

  • Go to Facility Use Calendar.
  • In the upper right corner, click on “Log in to Request Facility Use.”
  • Log in using the email address and password submitted as part of your registration.
  • To check availability of the facility, use the filter buttons to choose a location and date(s).
  • Click the Request Facility Use tab at the top of the page. You have two choices:
  1. The Normal Schedule allows you to request from one to up to 20 events. All events should be in the same room(s) at the same time over different days.
  2. The Recurring Schedule allows you to choose up to 100 events in the same room(s) at the same time over different days. These events are scheduled on a recurring basis (i.e. every Monday and Wednesday for a month or every Sunday for a year, etc.)
  • Fill out the form which asks for the event title, description, school or APS facility, room or building, date(s) and start and end times.
  • Click Check Availability.
  • If the room/building is available, agree to the terms and conditions of the Building Use Agreement and provide information about fees charged by your organization.
  • Provide organization information including name, contact and insurance expiration date.
  • Request maintenance service including audio/visual, custodial, event break down, event set up, food service, technology and security.
  • Provide event information including number of adults and children attending, extra chairs required and parking spaces required.
  • List additional needs.
  • Sign using your email address and confirm that you agree with the terms and conditions of facility usage.
  • Submit your request.

You should receive an email notification confirming your request was received along with a schedule ID number, followed by an email confirming or denying your request.

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